Job Description

Job Description

An investment firm in Manhattan is seeking an Executive Assistant/Personal Assistant to provide administrative support to a team of C-Suite executives. Support executives in a dynamic organization, managing complex calendars and travel arrangements. Enhance organizational efficiency with your administrative expertise and attention to detail.

Salary: 120k - 140k base plus bonus

Hybrid schedule: 4 days onsite, 1 day remote

Hours: 9am - 6pm

Responsibilities:

• Support senior executives in a dynamic investment firm, ensuring seamless operations and effective communication.
• Manage complex calendars, travel arrangements, and confidential information with precision and discretion.
• Collaborate with internal teams and external stakeholders to coordinate meetings and events.
• Prepare and edit professional correspondence, reports, and presentations for executive use.
• Conduct research and compile data to support strategic decision-making processes.
• Work in a fast-paced environment, demonstrating adaptability and problem-solving skills.
• Contribute to the firm's success by ensuring efficient administrative support to executives.
• Manage executive calendars, scheduling meetings, and resolving conflicts to optimize time management.
• Coordinate travel arrangements, including booking flights, accommodations, and handling disruptions.
• Prepare and review expense reports, ensuring compliance with company policies.
• Draft and proofread professional documents, maintaining high standards of accuracy and clarity.
• Facilitate communication between executives and internal/external stakeholders.
• Assist in planning and executing business dinners and events.
• Support project coordination by tracking progress and following up on action items.
• Handle sensitive information with confidentiality and professionalism.

Requirements:

• Bachelor’s degree strongly preferred, with proven experience as an executive assistant.
• Minimum of 3 years of experience required; 7 years preferred.
• Proficiency in Microsoft Office Suite and Outlook Calendar management.
• Strong organizational skills with the ability to prioritize and multitask effectively.
• Excellent written and verbal communication abilities.
• Experience in financial services, investment banking, or similar industries preferred.
• Ability to work independently and collaboratively in a fast-paced environment.
• Polished and professional demeanor with exceptional attention to detail.

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